Dear Regenstrief Data Services Clients,

Starting July 1st, Regenstrief Data Services (RDS) will move to an hourly rate for all new projects. Regenstrief Data Services consists of the Regenstrief’s Data Core and Regenstrief Technical Services teams.

Why are we doing this?
The RDS, grants and contracts, and finance teams would like to simplify the model and increase transparency. By moving to an hourly rate, it will be easier to build budgets. The RDS team will be able to identify the roles the project needs, estimate the number of hours, and then project costs by the hourly rates. Projects will no longer need to identify a specific person and request salary information. Since the hourly rates are all inclusive, there will no longer be a need to figure out indirect costs, space costs or fees. Also, projects will only be billed for time worked.

What are the new rates for purchase of services?

For grants and contracts with more than 1 year, a 3% increase will be budgeted for each year, as is with our current process.

Does this affect existing projects?
Current projects will continue as effort based until a budget is revised or until the end of the agreement. Any new proposals, such as a competitive continuation, would use the new hourly rates from the included chart.

What is the process for getting a budget that includes RDS?
Investigators and/or study teams should reach out to the RDS team to request a quote. The RDS team will estimate effort, generate a Statement of Work (SOW), and the Regenstrief Grants and Contracts team will build a formal budget and assist with other proposal items.

Thank you for patronage, and we look forward to continuing to work with you.